Executive Assistant

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Closing date: Mar 29, 2018

Location: Yellowknife

Department: NTHSSA YK Executive

Job Code: 15259

Wage: See "Salary Information" below.

Job: Full-Time

Term: Regular

Job Description: View full job description

About the Job

Department Information

The Northwest Territories Health and Social Services Authority (NTHSSA) offers challenging and exciting careers in health and social services delivery and administration in Canada’s North. The Territorial Authority has service locations in communities across the territory and a staff of more than 1,600 serving over 43,000 residents of the NWT and 5,900 residents of the Kitikmeot Region of Nunavut.  Challenging work, welcoming communities, and expanded opportunities are some of the benefits offered to employees of the NTHSSA.



Job Information

The Executive Assistant (EA) is responsible for confidential administrative support and communications support to the Chief Operation Officer (COO) and the Chair of the Regional Wellness Council (RWC). They ensure the administrative needs of the management team are met in a manner that ensures the functions of the Northwest Territories Health and Social Services Authority (NTHSSA) - Yellowknife Region are conducted in an effective manner, and in accordance with policies, procedures and directives. The EA works closely with the COO in preparing, organizing and monitoring several high level organizational activities and supports/facilitates numerous special projects.

The Executive Assistant reports directly to COO, is responsible for effective communication and organization of the Executive Office and is expected to anticipate and identify COO's needs and affairs, with utmost discretion and an understanding of the relationships between the NTHSSA Executive, Department of Health and Social Services (DHSS), other regional authorities, local governments, and the community at large.

The position is the primary point of contact for RWC Members, COO's, senior management, regional management and public and must have strong communication and critical thinking skills. The EA works with highly confidential and sensitive information such as personnel matters, medical and labor related issues, lawsuits external and internal complaints and financial information. This position directly supervises Administrative Assistant, casual staff and summer students.

Typically, the above qualifications would be attained by:

An undergraduate Degree in Commerce, Business, or similar discipline, and a minimum of two years related work experience (Communications, Management, Facilitation, and Administrative Assistant).


A diploma in office administration and 4 years of progressively more responsible administrative or office management duties.

Experience supervising staff is an asset.

Appointment of Notary Public or Commissioner of Oaths is required.


More Information

Driver's License Requirement

A mandatory requirement for this position is a valid Class 5 Driver's License


Equivalent combinations of education and experience will be considered.

Salary Information

Salary for this position is currently Under Review.


Eligibility lists may be created from this competition to fill future term and indeterminate positions.


Criminal Records Check

Candidates must provide a satisfactory criminal record check. Failure to provide a satisfactory check may deem you disqualified from the competition.


Affirmative Action

Candidates must clearly identify their eligibility in order to receive priority consideration under the Affirmative Action Policy.


Diversity and Inclusion

The Government of the Northwest Territories is an inclusive workplace.  If you have a disability and you require support during the hiring process, you are encouraged to identify your needs if you are contacted for an assignment or interview so that you may be accommodated during the hiring process.


Job Opening Information

Job Opening ID # 15259        

Closing Date: March 29, 2018 - 23:59, Mountain Standard Time


GNWT Inquiries

Inquiries Only:

Management and Recruitment Services
Department of Finance
Government of the Northwest Territories
Yellowknife Centre 5th Floor  
P.O. Box 1320, Yellowknife NT X1A 2L9
Fax: (867) 873-0445